Essential Duties and Responsibilities include the following. Other responsibilities w/ similar skill and work conditions as assigned.

• Coordinates the issuance of purchasing orders.
• Matches accounts payable documentation for precision.
• Provides administrative and clerical support to the department including typing, filing, and completion of simple forms.
• Types reports, purchase orders, memoranda, and other documents.
• Maintains records and follow up files of purchases, shipments, and related matters.
• Update internal databases with order details (dates, vendors, quantities, discounts).
• Researches vendors and collects prices, specifications, and other data related to goods and services.
• Evaluate offers from vendors and negotiate better prices
• Address and report active purchase errors in a timely manner.
• Follow up with suppliers, as needed, to confirm or change orders.
• Liaise with warehouse staff to ensure all products arrive in good condition.
• Cross-reference product deliveries with purchase orders.
• Monitoring stock levels and identifying purchasing needs.
• Tracking orders and ensuring timely delivery.
• Assists with clerical account receivable duties as necessary.
• Assists with payroll operation by collecting, calculating, and entering data.
• Serves as the backup receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong organizational skills and attention to detail.
• Strong sense of discretion and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with QuickBooks and/or ADP a plus.

Education and Experience:

• High school diploma or general education degree (GED) required, associate’s degree preferred.
• At least 2 years of experience in Purchasing, Procurement or Fiscal Administration.
• Work experience as a Purchasing Assistant, Purchasing Officer or similar role.
• Good understanding of supply chain procedures.
• Hands-on experience with purchasing software.
• Proven track record for strong negotiation skills preferred.